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CC vs. BCC: What’s The Difference?

Learn the difference between these email formats

CC and BCC fields in messaging apps are similar, but serve two very different purposes. Mixing these two can lead to unfortunate and even embarrassing problems. In this article, I’ll explain everything you need to know about these two ways to send email, explain the differences between CC and BCC, and show you when each is best for you.

What are CC and BCC?

information

  • It means “carbon copy”.

  • All recipients of the To and CC lines can see each other.

  • Great for most everyday emails.

hidden

  • It means “blind carbon copy”.

  • Private recipients are not visible to all other recipients.

  • Helps hide specific email addresses or recipients.

The terms CC and BCC are much earlier than emails a long time ago. They date back to the era of office-based business communication. When I typed into the typewriter with a typewriter, I inserted carbon paper between the letters and the original, literally making a copy of the letter. This copy is called a carbon copy, and “cc: Dave Johnson” is often stamped on the top of the letter to indicate where the copy was sent.

Blind carbon copy (BCC) incorporates and hides CC ideas, so message recipients are unaware that individual BCCs have also received a copy.

Using CC and BCC in email

information

  • Secondary or information-only recipients access the CC line.

  • Use when there are no privacy concerns for recipients to see each other’s email addresses.

  • All CC recipients will see all email replies.

hidden

  • If you need to protect your email address, put all recipients on the Bcc line.

  • BCC may secretly notify third parties (such as administrators) of emails.

  • Bcc recipients will only receive the first email and subsequent responses will be “opted out”.

  • When the BCC receiver responds, it is open to everyone.

As a general rule, most regular emails should be sent on the To: and Cc: lines. The most relevant recipients or recipients who need to take action by email need access to the destination line. Only the recipient who provides the information can access the CC line. In situations where you are sending important communication (such as a newsletter) to multiple people at the same time, you can put everyone on the CC line.

BCC lines are ideal for situations where you need to protect the privacy of your recipients. For example, if you want to send email to many people who don’t know each other, you can put them all in a BCC line. BCC can also be used to allow third parties (such as administrators) to spy on email. To and CC recipients do not know the BCC recipient.

However, using BCC lines this way is dangerous because the BCC fields may not work as expected.

  • After the first email is sent, the Bcc recipient and all subsequent replies are left and only the first message is displayed.
  • If selected by BCC recipient Reply to everyone, Each recipient of the email will see that contact appear in the conversation. If you add BCC to your admin and other recipients don’t know that person is joining the thread, this can be a breach of trust and can be considered bad email etiquette. ..

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CC vs. BCC: What’s The Difference?

Learn the difference between these forms of email

The CC and BCC fields in your email app are similar but serve two very different purposes. Confusing the two can sometimes lead to unfortunate or even embarrassing problems. In this article, we’ll explain everything you need to know about these two methods of sending email, explain the differences between CC and BCC, and demonstrate when each one works best.

What Is CC and BCC
CC

Stands for “carbon copy.”

All recipients on the To and CC lines can see each other.

The best choice for most routine emails.

BCC

Stands for “blind carbon copy.”

BCC recipients are invisible to all other recipients.

Convenient for hiding email addresses or certain recipients.

The terms CC and BCC long predate electronic mail. They date back to the days of interoffice business communication, when a copy of a letter was literally made by inserting a piece of carbon paper between it and the original when typed on a typewriter. The copy was called a carbon copy and the top of the letter frequently was marked with a “cc: Dave Johnson” to indicate to whom the copy was being sent.

The blind carbon copy, or BCC, takes the idea of the CC and makes it invisible, so the recipient of the message is unaware that the BCC individual has also gotten a copy. 

Using CC and BCC in Email
CC

Secondary or info-only recipients go on the CC line.

Use when there are no privacy concerns with recipients seeing each other’s email addresses.

All CC recipients see all email replies.

BCC

If you need to protect email addresses, put all recipients on the BCC line.

BCC can keep a third party (like a manager) discreetly informed about an email.

BCC recipients only get the initial email, and are “dropped” from subsequent replies.

If the BCC recipient replies, he or she is exposed to everyone.

As a general rule, most routine email should be sent with recipients on the To: and CC: lines. The most relevant recipients, or recipients who need to take action on the email should go on the To line, while for-information-only recipients can go on the CC line. You can place everyone on the CC line in situations like when sending a broad communication (like a newsletter) to a number of people at once.

The BCC line is ideal for situations in which you need to protect the privacy of recipients. For example, if you are sending an email to a large number of people who do not know one another, you can place all of them on the BCC line. You can also use BCC to let a third party (like a manager) discreetly see your email. The To and CC recipients will not be aware of the BCC recipient.

There is a danger in using the BCC line in this way, though, because the BCC field may not behave how you expect:

After the initial email is sent, the BCC recipients are dropped from and any all subsequent replies, so they only see the first message.
If a BCC recipient chooses to Reply All, every recipient on the email will see this person appear on the thread. If you BCC’d a manager and the rest of the recipients were unaware this person was on the email thread, it can represent a violation of trust and is sometimes considered poor email etiquette.

#BCC #Whats #Difference


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