Tech

Zoho Mail Free Email Service: Pros and Cons

Advantages and disadvantages of Zoho FreeMail

Zoho Mail is a solid email service for professionals. It offers a free Zoho Mail account, ample storage space, POP and IMAP access, instant messaging and integration with an online office suite. However, it is even more useful for organizing email, identifying important messages and contacts, and sending standard replies.

Safety rope

Our beloved

  • Up to 1TB of storage and 5GB of free space for your personal account.

  • POP and IMAP access.

  • Full search help tags and organization.

Things I hate

  • Templates cannot be used for boilerplate responses.

  • There are not enough saved searches and self-study records.

  • Limited spam filter.

What is a post office? Sure, it’s not Zoho’s online application suite. Zoho Mail is ambitious and supports desktop applications such as editing, spreadsheets and presentation programs.

Mass storage, POP and IMAP access

With Zoho Mail, you have plenty of storage space (5GB can be expanded to full terabytes (for a fee) for your personal account), and you can create other email accounts with Zoho Mail to send and receive emails. Zoho Mail also allows POP and IMAP access.

It’s all about accessing Zoho Mail, which works with both POP and IMAP. You can set it as your favorite email program on your desktop or in the palm of your hand, or have Zoho Mail forward new messages to any email address. A good addition is to use a filter to pass only certain messages. Zoho Mail rules generally have some restrictions on the actions that can be performed.

Screenshots of Zoho Mail's POP3 and IMAP settings

For some paid accounts, you can also set up Zoho Mail via Exchange ActiveSync. This enables address book synchronization and seamless emailing and calendaring to mobile devices.

Filters and searches

The basic functionality is there. Filters allow you to delete or classify emails and assign labels based on various criteria. Labels, called beacons, are available in a variety of colors in Zoho Mail, and fast, powerful searches help you organize and retrieve your email.

Screenshot of Zoho Mail navigation pane label

It is convenient to be able to save the search conditions as a folder, just like a self-study folder. You’ll learn spam filters, of course, and you must have learned a lot of great messages in my tests.

To create new messages and replies, Zoho Mail provides a message template that acts as a frequently used phrase or text snippet in any email that you can easily add to your email. You can manage and use multiple email signatures in the same way.

Zoho Mail integrates email with other apps and Google Docs. For example, you can easily share documents and add leads to your CRM application or log activity, but the interactions are rare. Zoho Mail does not detect the date and you need to copy and paste the address to search for someone’s email. The built-in Zoho Chat can communicate with many instant messaging networks.

Using Zoho Mail

Zoho Mail comes with handy keyboard shortcuts, and its web-based interface looks like an app with traditional views and widescreen. You can automate archiving to keep your folders clean. In some places, the number of features, buttons, and menus seems to have overcome simplicity.

Strong point

  • Zoho Mail is a free email service with 5GB of storage for personal use (and daily email assignments).
  • You can configure Zoho Mail to receive email from your POP account and send email from the web interface using all addresses.
  • Zoho Mail itself can be accessed via email programs and services via POP and IMAP.
  • Some paid Zoho Mail accounts also offer Exchange ActiveSync for push emails and synchronization.
  • Free-form folders and labels allow you to organize your email. The rules provide automation and spam filtering files from your inbox.
  • An absent autoresponder can respond to emails on your behalf.
  • Flexible search options that allow you to combine many criteria to find emails (and attachments) accurately.
  • Zoho Mail includes Zoho Chat Instant Messaging, which provides integration with the Zoho app and Google documents for attachments.
  • Email conversations can be read in the context of the tree view. Zoho Mail can automatically archive old messages.
  • Templates allow you to save email text for later reuse. You can also use the Outbox to delay the delivery of an email for a period of time and then undo the delivery.
  • Enterprise hosting plans allow you to use Zoho Mail with your own domain and email policies (such as quotas and scopes).

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Zoho Mail Free Email Service: Pros and Cons

Pros and cons of Zoho free email

Zoho Mail is a solid email service that targets professionals. A free Zoho Mail account offers ample storage, POP and IMAP access, and some integration with instant messaging and online office suites. It could be even more helpful, however, in organizing email, identifying key messages and contacts, and sending standard replies.

LifewireWhat We Like

Up to 1TB storage, with 5GB free on a personal account.

POP and IMAP access.

Labels and comprehensive search help organization.

What We Don’t Like

Cannot use templates for canned replies.

Lacks saved searches and self-learning folders.

Limited spam filter.

What’s an office without mail? Not Zoho’s suite of online apps, of course. Zoho Mail, like the editing, spreadsheet and presentation programs, is ambitious and capably standing in for a desktop application.

Ample Storage Space, POP,​ and IMAP Access

You get ample storage with Zoho Mail – 5GB for personal accounts that’s expandable to a full terabyte (for a fee) – and you can set up other email accounts inside Zoho Mail for sending and receiving mail. Zoho Mail also allows for both POP and IMAP access.

What works via both POP and IMAP is accessing Zoho Mail: you can set it up in your favorite email program on your desktop or in your palm or have Zoho Mail forward new messages to any email address. A nice addition would be having it forward only certain messages using filters. Zoho Mail’s rules, in general, are a tad limited in the actions they can take.

With certain paid accounts, you can set up Zoho Mail via Exchange ActiveSync as well, which brings push email to mobile devices and seamless calendar as well as address book synchronization.
Filters and Search

The basic functions are there. Filters can delete or file mail based on various criteria, and they can assign labels, too. The labels, called Tags, come in colors with Zoho Mail, and with the swift, powerful search help organize and retrieve mail.

Being able to save search criteria as folders would be helpful, as would be self-learning folders. The spam filter does learn, of course, and in my tests had to be taught a good deal of good mail.

For composing new messages and replies, Zoho Mail offers message templates that function as text snippets which you can insert easily in your emails for oft-used phrases or entire mailings. You can manage and use multiple email signatures in a similar fashion.

Zoho Mail does integrate email with its other applications and somewhat with Google Docs. For example, you can easily share documents and add leads to the customer relationship management app or note events, but the interaction is often sparse. Zoho Mail does not detect dates, and searching for a contact’s mail requires copying and pasting their address. The integrated Zoho Chat can talk to many an instant messaging network.

Using Zoho Mail

Zoho Mail comes with handy keyboard shortcuts, and its interface on the web is application-like, sporting both a traditional and a wide-screen view. You can automate archiving to keep folders clean. In some places, feature, button, and menu count seems to have won over simplicity.

Highlights
Zoho Mail is a free email service with 5GB storage (and quotas for mail sent and received per day) for personal use.
You can set up Zoho Mail to retrieve mail from POP accounts and send from its web interface using all your addresses.
Zoho Mail itself can be accessed through email programs and services via both POP and IMAP.
Certain paid Zoho Mail accounts offer Exchange ActiveSync for push email and synchronization as well.
Folders and free-form labels let you organize mail. Rules offer some automation, and spam filter files junk out of the inbox.
An out-of-office auto-responder can answer emails on your behalf.
Flexible search options that let you combine many criteria find emails (and attached files) precisely.
Zoho Mail includes Zoho Chat instant messaging and offers some integration with Zoho apps and Google Docs for attachments.
Email conversations can be read in context with a tree view. Zoho Mail can automatically archive old mail.
Templates let you save email text for later re-use, and an outbox can delay mail delivery for some time to allow for unsending.
Business hosting plans let you use Zoho Mail with your own domains and email policies (for, e.g., quotas and access).

#Zoho #Mail #Free #Email #Service #Pros #Cons


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